Breaks are important: Schedule VR free breaks where the audience can also put the headset down in between.

VR Software Research: Take a close look at the social VR platform of your choice and analyze whether your event concept can be realized with the modalities of the software and hardware.

Calculate the costs: The costs for setting up a VR event differ extremely between the event platforms. For example, an event with 90 participants cost nothing at Altspace VR, while Engage VR charges at least €10,000 for corporate events.

Does the look suit you? Take a look at the graphical look of the chosen VR platform and decide if the look is suitable for your event.

Brief your speakersMake sure that your speakers are part of "the VR show". If their avatars are just standing around on the virtual stage like cardboard cutouts, because the actors didn't feel like doing the show, it's not a good idea. Avatar or simply do not know how to do it, the illusion of the speaker's presence in the audience collapses.

The right VR glasses for their protagonists: Therefore, the speakers should have VR glasses that allow their body language to be transferred to the avatar as vividly as possible. This is actually the case with all glasses that are available via Position tracking have. Cordless so-called 3Dof VR glasses without position tracking like Oculus Go or Pico G2 or the new Pico G3 are the wrong choice for speakers. Goggles like the Meta Quest Pro or the Pico 4 Enterprise feature Facetracking, which also makes it possible to transfer the facial features of the wearer of the VR headset to their avatar.

Capitalize: Many social VR and Metaverse platforms give you the option to show slide presentations in VR. Write all texts that are shown from presentation slides in VR large and legible. Reading small texts with VR goggles is usually a challenge, as many headsets still lack sufficient image sharpness to allow comfortable reading.

Support In reality and in VR: Make sure you have enough staff to attend to your guests in the virtual space. The first time I attended a VR event, I didn't dare say a word at first because I didn't know if everyone in the event would hear me. If support staff explain the rules of the virtual world to guests arriving in the virtual world, your guests will find access much faster. Also, assign people who can provide support via email or chat outside of the VR goggles if their guests have hardware or software problems. Otherwise, you might run the risk that some of your guests won't even make it into the virtual world and will be excluded because they can't get support for your event in the real world.